Personal Data Processing

Managing and supporting Human Resource activities for

1. Current and former workers (including Employees, Agency / Office Holders, Consultants, work experience and volunteers)
2. Pensioners;
3. Applicants (current and unsuccessful);
4. Individuals attending training courses organised by the Company Safeguarding.

Administration and maintenance of employee records and the activities required for the support and management of our current and former workers, applicants and Elected members, including:

1. Recruitment, Selection & Termination,
2. Police Vetting,
3. Pay, Allowances, Pensions, Deductions, and Benefits,
4. Working Arrangements and Leave,
5. Managing Performance and Conduct,
6. Managing Attendance and Employee Support,
7. Managing Change, and
8. Supervisions and Training.

Administration and maintenance of employee records and the activities required for the support and management of them for our commercial clients, including:

1. Recruitment, Selection, and Termination,
2. Police Vetting
3. Pay, Allowances, Pensions, Deductions, and Benefits,
4. Working Arrangements and Leave,
5. Managing Performance and Conduct,
6. Managing Attendance and Employee Support,
7. Managing Change,
8. Supervisions and Training.

Processing basis 1: Processing is necessary in order to meet our duties as an employer (Article 6 1 c compliance with a legal obligation and Article 9 2 b carrying out obligations and exercising specific rights in relation to employment). The main employment law statutes are:-Equal Pay Act 1970; Health & Safety at Work etc. Act 1974; Rehabilitation of Offenders Act 1974; Trade Union and Labour Relations (Consolidation) Act 1992; Employment Tribunals Act 1996; Employment Rights Act 1996; Public Interest Disclosure Act 1998; National Minimum Wage Act 1998; Employment Relations Act 1999; Employment Act 2002; Employment Relations Act 2004; Disability Discrimination Act 2005; Immigration, Asylum and Nationality Act 2006; and Equalities Act 2010

Payroll information is processed in accordance with HM Revenue and Customs regulations and standards.

In addition, there is a substantial amount of secondary legislation in the form of regulations which contain further provisions and may be supported by Codes of Practice.

Processing basis 2: Processing necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (Article 6 1 b re contract of employment or for the provision of a service to commercial client.)

Processing basis 3: Processing necessary for compliance with a legal obligation.

Processing basis 4: Processing is necessary for a legitimate interest of the company.

Processing basis 5: Necessary to protect the vital interests of the data subject.

Link to privacy noticeand/or

Link to awareness raising materials

Prospective workers are informed about the processing of their personal data through information included in the recruitment form and process.Workers are informed about the processing of their personal data through information included in the contract of employment / letter of engagement / letter leaving and at the point of collection when appropriate through internal policies.Privacy Notices are in place for the processing of the personal data of workers when this is done as part of a commercial contract.

For the provision of training to individuals not employed by the Company at point of registration it is explained to the individual what personal data is required from them for the purpose of providing the training and levying the appropriate charge.

1. Current and former workers including Employees, Agency / Supply Workers, Office Holders, Consultants, Interims, Interns, work experience and volunteers;
2. Pensioners;
3. Applicants (current and unsuccessful);
4. Employee’s next of kin;
5. Individuals requiring Vetting checks;
6. Individuals attending training courses organised by the Company;
7. Employment and Personal Referees.

1. Personal details;
2. Employment details;
3. Business activities;
4. Financial details;
5. Education and training details;

We also process special categories of personal data:

1. Physical or mental health;
2. Offences and alleged offences;
3. Gender;
4. Trade Union Membership for individuals who have requested deductions from payroll or for recording Trade Union Facility Time.

1. Data Subject;
2. Past and prospective workers;
3. HM Revenue and Customs;
4. Pension Schemes;
5. Financial organisations;
6. Educators and Examining bodies;
7. Professional Bodies;
8. the Disclosure and Barring Service;
9. Police Vetting service;
10. Law enforcement agencies and bodies;
11. Courts and Tribunals;
12. Legal representatives;
13. Ombudsman and Regulatory bodies;
14. Partner organisations;
15. Service providers;
16. Debt collection and tracing agencies;
17. Trade Unions;
18. Licensing authorities;
19. At the explicit request of the data subject:

At the explicit request of the data subject:

1. Credit Reference Agencies;
2. Mortgage Providers, Housing Associations and landlords.

To support TUPE arrangements the minimum necessary personal data and special categories of personal data will be passed to the new employer transferee.